At Pathways, we believe that to teach is to touch lives. We are a mission-driven organization dedicated not only to nurturing children and families, but also to fostering the growth and success of our employees. 

We are currently seeking a Youth at Risk Conference Administrator (Contract Position) who is detail-oriented and highly organized Conference Administrator to support the annual YAR Conference, the region’s only all-day professional development event dedicated to those serving youth facing adversity. The YAR Conference brings together 700+ professionals each May for keynote speakers, breakout sessions, program exhibitions, and networking opportunities.

About the Role:

Schedule:

· September–March: 20–30 hours/week

· April–May: 30–40 hours/week

· June–August: ~5 hours/week

Rate:  $26-32 per hour, based on education and experience

Key Responsibilities:

· Attend and document monthly planning meetings in Middleton, MA; attend setup day and the full conference in May.

· Develop and manage the conference project plan, timeline, and key documents (committee lists, membership packets, volunteer packets, email templates).

· Coordinate communications to stakeholders regarding proposals, exhibitors, award nominations, and event updates (with committee approval).

· Provide administrative support to the presenter subcommittee and maintain presenter records.

· Manage registration software and provide customer support to attendees.

· Collaborate with subcommittees on artwork, marketing, solicitations, and conference-day logistics (food, room assignments, materials).

· Apply for continuing education units (CEUs) with relevant licensing boards.

· Maintain and enhance email distribution lists and update yarguide.org.

· Partner with fiscal staff to process fees, invoices, and payments.

· Prepare a comprehensive post-conference summary.

Qualifications:

· Associate’s Degree or at least 2 years of relevant administrative/event planning experience.

· Demonstrated ability to work collaboratively with diverse teams.

· Strong communication and editing skills, both written and verbal.

· Proficiency with Microsoft Office and registration database platforms.

· Experience planning or supporting large-scale events (700+ attendees preferred).

· Strong organizational skills and ability to manage multiple tasks on deadline.

Other Requirements (related to in Program licensing standards):

· Hybrid Remote: Minimum 1 day/week in the office; increased in-person work as the conference approaches.

· Must attend monthly committee meetings in Middleton, MA and travel as needed across Cape Ann/North Shore.

· Valid MA driver’s license, proof of auto insurance, and reliable transportation required.

· Must successfully complete employment physical, CORI, SORI, DCF, fingerprint clearance, and comply with Head Start vaccine requirements (related to in Program licensing standards):

Pathways for Children provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.